There has been considerable discussion about the statement that email is dead. We will not join these disputes but only add a few words. Long live email! It is still active and doing well, and there is no need to worry that email is going to disappear. For this reason, learning how to create a business email will not be superfluous.

While going about our everyday lives, we do not give enough thought to how vital email is in the corporate sector. So it would be better to comprehend the significance of crafting excellent and professional messages. They are capable of changing and enhancing matters in your organization.

Email is a strong marketing instrument. Realizing why email is so significant for your brand and commerce may be valuable. Here are some reasons.

  • Business email is a speedy and effective way to interact with a massive number of people. These include your customers, future clients, vendors, employees, financial advisers, and enterprises all over the world.
  • Each of us can face some language obstacles, time zone differences, and other issues. So the telephone is not always a feasible method to communicate.
  • Email allows you to interact with individuals all over the world in a rapid, competent, and personalized manner.

Capitalizing on marketing opportunities, at no expense to the firm while connecting with clientele in the usual course of events, is a must-do. Let us understand together how to create a business email and why it is worth your effort.

Why Use a Business Email Address

Having a personalized email provides your business immediate respect and conveys the notion that you are approved in your sector. Customers are more likely to check for credibility before accepting to collaborate with a firm. They need to see that the firm is reputable before they can accept it as their assistant in completing a service or delivering a product. If you want to position your firm as highly qualified and reputable in your field, you should use a personalized email address.

Having a personalized email address means being hosted by the same reliable company that handles your domain name. Your email address, like your site, will have a protection of the SSL certificate and other safety methods. Any private information transmitted by email is secured and protected.

A personalized email address is quicker for you, your employees, and your clients to memorize. Many individuals are hesitant to open an email from an unidentified source. Emails sent from free accounts (such as Gmail) may appear spammy and get lost in the trash folder.

A personalized email account is also more convenient to administer as the owner of the firm. In a couple of minutes, you may establish new accounts for workers. You can also handle existing emails and remove any outdated accounts.

A personalized email address may be whatever you choose making it extremely flexible. Based on the scale and nature of your business, you may require several email addresses for different workers. Having distinct email accounts aids in the management and organization of your firm.

How to Create a Business Email Address

So – how do you get started with a business email account? Here are a couple easy options!

1. Create a Free Email Account via Your Hosting

Many WordPress hosts offer free email accounts including Bluehost, SiteGround, Nexcess, and others. Setup is fairly similar across hosts. Access the client area or control panel and create a new account. Then, you will need to type a new email address and protect it with a strong password.

SiteGround Email Setup

After this, it will be possible to manage different settings. These can be setting values for your email quota, adding an email alias, and others.

SiteGround Email Setup 2

2. Create a Premium Email with Google Workspace

This is our preferred option since if you ever change hosting you will not need to migrate or re-setup your email. Workspace starts at $6 per month and setup will not be complex.

Email with Google Workspace

  1. Open Admin Console. The Google Admin panel is where administrators control Google services for employees.
  2. Set up a business email. If you did not activate Gmail when you signed up, you can do it whenever you are ready). To send messages to Google’s mail servers, you must modify your domain’s MX records.
  3. Import data from your users’ Google Workspace accounts. These include calendars, emails, contacts, and other details.
  4. After this, you will be ready to create and manage your team, control your meetings and emails, and use cloud storage and online documents.

Where to Start Using your Business Email

After learning how to create a business email, it is time to sort things out about its use. There are tons of places to use your new, professional email address but here are a few ideas to get you started.

On Your Contact Page

Depending on how your contact form is set up, you may need to update your WordPress admin email or edit the “notifications” email for your contact form plugin. It can be JetFormBuilder to get messages in your new inbox.


JetFormBuilder also has email marketing extensions that make it easier to gather and manage customer data:

  • MailerLite Action is used to create email marketing campaigns;
  • MailPoet allows your mailing list by designing attractive subscription forms;
  • ConvertKit can boost revenue from mailing lists and expand audience reach.

When Sending Your Newsletter

It is a common practice for businesses all over the world to send email newsletters to actual or prospective consumers. Send marketing emails from your business email address while using a premium email marketing service like MailChimp. In this case, do not forget to use an attractive email template.

For Industry Outreach

Email outreach is the technique of communicating with a specified audience via email. This target might be a consumer or a lead. However, in the context of digital marketing or SEO, it is most commonly used to contact influencers, industry colleagues, or media people. Email outreach is an essential component of any marketing plan, but receiving answers may be difficult. So when reaching out to others in your industry, use your business email to look more professional.

On Social Profiles

Which Social Media Network Is Right For Your WordPress Site?

One of the numerous advantages of social media is the opportunity to build your email list. To tell the truth, it is one of the most natural strategies to expand your email subscription list. So update your social media to reflect your new email address.

Effective email communication is critical for both organizations and their clients. A combination of a personalized email and a website demonstrates that you are enthusiastic about your company. It also helps to acquire the trust of potential clients or partners. Emails can also generate significant interest in the products or services to entice clients to visit your physical stores and online business for further information.

In addition to this, professional email for business, being one of the original forms of online marketing, will remain an important aspect. We hope that you will not face any difficulties after getting the answer to the question of how to create a business email. Thanks for reading!

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